Privacy, Security & Cookies

Your privacy is important.  This page describes the steps we take to protect your privacy.


If you sign up for news updates on the MSFOMA website we will ask you for your e-mail address, first name and second name.

  • We will only use the personal information you provide to allow us to send you information updates that you have requested, or as we are required to by legislation.
  • We will not disclose this information to any third parties unless we are compelled or required to by law.
  • All correspondence from our website will include a link to allow you to unsubscribe from non-statutory updates.


We have security features on our site to protect your information:-

  • Personal authentication – your subscription for updates will only be activated once you personally respond to a confirmation e-mail from us.
  • Secure storage – all personal information held on this website is stored on our secure, dedicated servers.

Information held by MSFOMA

MSFOMA keeps a record of the name and e-mail address provided by individuals and organisations, and the identity of the mailing list which that individual or organisation has subscribed to.

MSFOMA also records information about the e-mail updates that have been sent to each individual on its mailing lists.  This information is retained for the purpose of demonstrating that MSFOMA has complied with its statutory functions.

We will only retain personal information for as long as is reasonably necessary to fulfil the purpose it was collected for.

Individual Rights

Individuals have rights under the EU General Data Protection Regulation over the data held by MSFOMA.  We will ensure our data processes comply with these rights, and will make all reasonable efforts to fulfil requests from an individual in relation to these rights, including:-

  • Right of access: individuals can request to see the data that we hold and obtain confirmation of how it is being used.
  • Right to rectify: individuals can request that their data be updated where it is inaccurate or incomplete.
  • Right to object: individuals can object to their data being used for a particular process.
  • Right to unsubscribe: individuals can unsubscribe from any mailing lists operated by MSFOMA.  All e-mails sent from the MSFOMA website will include an unsubscribe link.
  • Right to erasure: individuals can request that data held on them by MSFOMA is deleted, and providing that MSFOMA is not required to retain this information by law, it will be deleted.

Any request to access / rectify / object / unsubscribe or erase data should be submitted in writing to the Association, and will usually be actioned within a month.


Cookies are small pieces of information sent to your computer or browsing device when you access a website. These files are not computer programs and cannot be used to cause damage to your computer.

Our website does not currently use cookies.  If we start to use cookies, we will provide appropriate notices on the website to alert you to this and to seek your permission to use cookies.

Newsletters / e-mail updates

We use a program hosted on our website to send out newsletters and e-mails.  We gather statistics around email opening and clicks using industry standard technologies including clear image files (gifs) to help us monitor and improve our communications.

Changes to our Privacy Notice

We reserve the right to update this privacy notice from time to time, and we will provide you with a new privacy notice when we make any substantial changes. Please check back frequently to see any updates or changes.